DOC Shawnee Account Technician I Timekeeping

Agency : Department of Corrections Closing Date/Time: 11:59 pm, 04/04/2024 Salary: Anticipated Starting Salary $3,966 a month; CBA Applies; Full Range $3,966 - $5,484 a month Job Type: Salaried County: Johnson Number of Vacancies: 1 Plan/BU: RC014 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.
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State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
While not required, a Resume/Curriculum Vitae (CV) is recommended.
When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.
Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.
Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Posting Identification Number 36216 Shawnee Correctional Center is seeking a detail-oriented individual with accounting experience to serve as an Account Technician I in the Business Office.
Duties will include preparing complex spreadsheets, reports, maintaining time and attendance records for facility employees, and assisting other Business Office accounting staff.
If interested in this opportunity, please follow the instructions on the job posting.
We encourage all qualified applicants to apply.
Essential Function 1 Prepares and audits complex financial documents in accordance with Generally Accepted Accounting Principles (GAAP) and the Comptroller's Statewide Accounting Management System including Comptroller's Compensated Absences Form SCO-580 tracking and reporting of vacation and other leave and sick leave earned by employees but not taken and the liability for compensated absences for vacation and other leave and sick leave for salary related payments directly and incrementally associated with the payinent of compensated absences.
1.
Prepares spreadsheets analyzing compensatory time and overtime as recorded in the Personal Services Management System.
2.
Generates various reports for managements review and analysis to assist in staff allocations disciplinary procedures regarding dock time budget projects etc.
3.
assembles data for monthly sick time usage summary report and inputs data into computer utilizing excel software generates excel reports of sick time usage dock time compensatory time and overtime.
Essential Function 2 Maintains center's employee time and attendance records.
1.
calculates and records time usage and provides information and assistance to employees identifies discrepancies and researches information to resolve.
2.
Maintains and reconciles up-to-date records of each individual employee time sheet electronically.
3.
posts employee time from daily roll call or sign -in sheets overtime slips notification of absence slips days off/shift change and day trade notifications.
4.
Prepares changes in employee shift and job assignment and submits to payroll each pay period.
5.
Reconciles/audits time sheets to benefit time documents ensuring accuracy of balances carry over balances and retirement balances.
6.
Prepares payroll financial reports for accumulated comp time overtime dock time and lump sum balances for retirement.
7.
Monitors allowable accumulation of .
vacation personal business sick days overtime earned equivalent time and holiday time advising staff and management of use.
8.
Responds to questions and inquiries regarding benefit time to employees and supervisors.
9.
Contacts supervisors and-eniPt.
ees when notification of absence forms are not received as indicated on sign-in and/or roll call sheets.
Essential Function 3 Prepares Payroll Time Report and manually calculates and checks each employees bi-monthly attendance roll call shift differential overtime temporary assignment paid lunches holidays and any other information affecting the employee's pay and submits to payroll semi-monthly.
Essential Function 4 Provides assistance to the facility cashier by receiving and receipting incoming monies for all funds.
1.
Maintaining records for receipts of monies and preparing bank deposits.
2.
Records and prepares cash receipts for all facility funds.
3.
Prepares deposit slips and places deposits in locking bank deposit bags for daily bank deposit.
Essential Function 5 Provides assistance to other Business Office accounting staff in the performance of duties.
1.
Inputs and posts information to computerized accounting systems.
2.
Identifies errors and discrepancies.
3.
Researches documents to resolve.
Essential Function 6 Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications 1 Requires knowledge, skill, and mental development to two (2) years of college AND completion of an approved training course OR three (3) years of related clerical bookkeeping experience.
Minimum Qualifications 2 Qualifying state employees in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
Preferred Qualifications 1 Prefers at least two (2) years of experience in state or non-state accounting procedures.
Preferred Qualifications 2 Prefers at least two (2) years of experience preparing and auditing complex financial documents, in the SAP system or similar accounting system.
Preferred Qualifications 3 Prefers at least one (1) year of experience working with spreadsheets and using them for reporting purposes.
Preferred Qualifications 4 Prefers at least two (2) years of experience utilizing office methods and procedures Preferred Qualifications 5 Prefers at least two (2) years of experience utilizing common office equipment such as multiline phones, copiers, fax machines, and scanners.
Preferred Qualifications 6 Prefers at least two (2) years of experience of performing data entry and excellent attention to detail.
Preferred Qualifications 7 Prefers at least two (2) years of experience working with confidential information and sensitive data Preferred Qualifications 8 Prefers at least one (1) year of experience multi-tasking and meeting deadlines in a time sensitive environment.
Preferred Qualifications 9 Prefers at least one (1) year of experience maintaining a filing system.
Employment Condition 1 Requires ability to pass the IDOC/IDJJ background check.
Employment Condition 2 Requires ability to pass a drug screen.
The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
Employment Condition 3 Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
About the Agency The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion.
This commitment is at the forefront of our operations, hiring, policies and procedures, and training.
We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success.
IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.
Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.
The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.
Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off, and pre-tax benefit programs.
The department also offers extensive training and career advancement opportunities.
The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
Work Hours: See Below: 7:00 am - 3:00 pm, Monday through Friday Work Location: Shawnee Correctional Center, State Highway 146 East, Vienna, Illinois, 62995 Agency Contact: Daphne Pratis, HRR Email: Daphne.
Pratis@illinois.
gov Posting Group: Fiscal, Finance & Procurement; Public Safety This title is within the Upward Mobility Program.
General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions.
There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway.
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
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