HUMAN RESOURCES ASSOCIATE

Agency : Department of Juvenile Justice Opening Date/Time: 03/29/2024 Closing Date/Time: 04/12/2024 11:59pm Salary: Anticipated starting salary is $3,954/month (Step 1C); CBA applies; Full Range: $3,954 - $5,825 Job Type: Salaried County: Saline Number of Vacancies: 1 Plan/BU: RC014 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.
jobs2web.
com website.
State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 36614 Human Resources Associate Position Overview: The Department of Juvenile Justice is seeking a motivated candidate to serve as a Human Resources Associate at IYC - Harrisburg in the Personnel Office.
The ideal candidate is self -motivated, task oriented, has excellent organizational skills, and shows great attention to detail.
This position performs complex, sensitive, confidential, and independent para-professional duties in the day-to-day operation of the Personnel Office.
This position maintains personnel files, prepares personnel transactions and documents while verifying compliance with the Personnel Code, Rules, Pay Plan, Collective Bargaining Agreements and Agency policies.
Responsibilities also include compiling information and data for statistical monthly reports, verifying credentials, and documentation for leaves and other matters requiring confidential documents.
This position serves as a receptionist and acts as Group Insurance Preparer.
We encourage all qualified applicants to apply.
If interested in this position, please apply according to the instructions on the job posting.
25% Prepares and submits personnel transactions and documents to proper departments.
Maintains personnel files, hostage files, confidential files, and medical information files.
Provides timekeeping and payroll with transactions to complete their assignments.
Computes continuous service dates, seniority dates, and creditable service dates for contractual rights.
Maintains interview files.
Verifies that proper interview information is completed and sent with transactions.
Conducts orientation to new employees.
20% Serves as Worker’s Compensation Coordinator.
Prepares and distributes documentation.
Determines employee’s eligibility for modified duty assignments and notifies all parties of approval of modified duty work and employee’s restrictions.
Compiles necessary forms and medical bills for employees sustaining work-related injuries and forwards to the appropriate Worker’s Compensation Administrator.
Prepares the employee’s request for extended benefits, temporary total disability, and service-connected benefit time.
15% Monitors performance evaluations and sends out monthly reminders.
Completes, serves, and processes disciplinary transactions.
Maintains logs for transactions sent.
Establishes and maintains electronic database of personnel information for use on transactions and reports.
10% Responds to subpoenas, job verifications, Public Aid inquiries, unemployment hearings, etc.
.
Compiles and submits paperwork to Grievance Committee.
10% Processes background checks and verifies requested employee information.
Responds to inquiries regarding credit checks, verification of employment, etc.
Conducts pre-employment checks.
Submits background information into the Department of Children and Family Services background portal.
Completes required background paperwork and submits packets to the background’s unit.
Verifies all information is received and accurate.
Notifies all stakeholders once the background has been completed.
Prepares outgoing mail.
10% Assists in preparing insurance documents.
Prepares health, life, and dental insurance transactions.
Prepares complex Group Insurance Financial Control System (GIFCS) over/under and discrepancy reports and enters in the computer.
Computes adjustments and proper premiums.
05% Serves as Personnel Office receptionist.
Screens calls, opens, and distributes mail.
Answers routing questions on exam schedules.
Explains rules and insurance policies.
05% Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications: Requires knowledge, skill, and mental development equivalent to completion of two (2) years of college or satisfactory completion of an approved training program.
Preferred Qualifications (In Order of Significance): 1.
Prefers at least two (2) years of experience reviewing and processing personnel paperwork.
2.
Prefers at least two (2) years of experience computing continuous service dates, seniority dates and creditable service dates.
3.
Prefers at least two (2) years of experience creating and maintaining Worker’s Compensation files.
4.
Prefers at least two (2) years of experience processing Group Insurance transactions.
5.
Prefers at least one (1) year of experience maintaining job descriptions.
6.
Prefers at least one (1) year of experience applying human resources programs, rules, and regulations.
7.
Prefers at least one (1) year of experience preparing documents while applying correct composition, grammar, spelling, and punctuation.
8.
Prefers at least one (1) year of experience following office practices and procedures.
9.
Prefers at least one (1) year of experience utilizing commonly used manual and automated office equipment, systems, and software and performing routine maintenance.
Conditions of Employment: Requires the ability to pass an IDOC/IDJJ background check.
Requires ability to pass a drug screen.
The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
Requires the ability to comply with all local and federal health requirements and/or mandates.
About the Agency: The mission of the Illinois Department of Juvenile Justice (IDJJ) is to build youth skills and strengthen families by promoting community safety and positive youth outcomes.
Over 900 staff members from across various departments—security, programming, education, mental health, and more—collaborate with the understanding that youth are physically, emotionally, and cognitively different from adults.
The department provides extensive services to young people through a developmental, treatment-focused model of care that builds youth resiliency, engages families, and promotes community safety at the five youth facilities it operates across the state.
IDJJ serves and houses approximately 150 youth and is responsible for approximately 500 youth on Aftercare in various Illinois’ communities.
Employee Benefits The Department of Juvenile Justice offers an excellent benefits package including: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) * Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) Federal Public Service Loan Forgiveness Program eligibility GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions For more information about our benefits please follow this link: https://www2.
illinois.
gov/cms/benefits/Pages/default.
aspx Work Hours: Monday - Friday 8:00am-4:30pm Work Location: 1201 W Poplar St, Harrisburg, Illinois, 62946 Agency Contact: IYC Harrisburg Human Resources Department Email: DJJ.
IYCHarrisburg.
HumanResources@Illinois.
gov Posting Group: Office & Administrative Support; Public Safety; Social Services This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
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If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.
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