*Position Summary:*
Provide administrative assistance to the Vice President of Human Resources in executing the duties of the department by accurately maintaining the checkbook, tracking incident claims, answering phone calls and completing assigned reports.
*Duties:*
* Accurately maintain the checkbook for the HR Department, including paying vendors timely, setting up new vendors, entering and maintaining quotes for pricing, appropriating funds as needed, tracking payments to completion and communicating with partners regarding billing questions
* Track, coordinate and process payments for incident claims
* Serve as the primary point of contact for ordering flowers, booking hotel rooms and tracking payments related to company events
* Greet guests, applicants, employees, retirees and officials warmly and professionally and quickly help guide them to the correct location
* Help coordinate the flow of applicants in our lobby by ensuring sign-ins, printing applications, providing an application for them to complete, if needed, and alerting the HR Manager when their applicant is ready
* Answer phone calls with professionalism, addressing questions, taking down notes or transferring to the correct contact as needed
* Assist as needed with the onboarding of new employees by putting together welcome folders, copying and scanning forms of ID, etc.
* Maintain confidentiality at all times
* Complete all assigned reports with accuracy and according to schedule
* Other duties as assigned
*Skills:*
- Excellent organizational and time management skills
- Strong attention to detail and accuracy
- Ability to handle multiple tasks and prioritize effectively
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- Customer service-oriented mindset
This is an excellent opportunity for someone who is highly organized, detail-oriented, and enjoys providing support in a fast-paced environment.
If you have strong clerical skills and are looking for a role where you can contribute to the success of a team, we would love to hear from you.
Apply now!
Job Type: Full-time
Pay: From $17.
00 per hour
Benefits:
* 401(k)
* Health insurance
* Paid time off
Schedule:
* 8 hour shift
Experience:
* Customer service: 1 year (Preferred)
Work Location: In person
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